Download Your Free Filming Schedule Template
Stay on Schedule & Keep Your Production Running Smoothly
A well-planned filming schedule is essential for any film or video production. It ensures crew, cast, and departments stay coordinated, making sure each scene is filmed efficiently without unnecessary delays.
Our free Filming Schedule Template helps you organize shoot days, track locations, manage call times, and plan scenes—so your production stays on time and within budget.
Download Your Free Shooting Schedule Template
- Industry-standard format used by professional productions
- Covers scene breakdowns, call times, locations, and crew assignments
- Customizable for any film, TV, or commercial project
- Includes step-by-step instructions for proper use
How to Use the Shooting Schedule
Copy and Customize the Template
- If using Google Sheets, click File > Make a Copy to save your own version.
- If using PDF or Excel, download and edit as needed.
Complete the Required Information
- Production details (film title, production company, shoot dates)
- Scene breakdown (scene numbers, descriptions, estimated runtime)
- Daily call times (crew and talent arrival, shooting start and wrap time)
- Location details (set address, interior/exterior, access restrictions)
- Equipment & props (cameras, lighting, special effects, wardrobe notes)
- Meal breaks & turnaround times (union compliance if applicable)
- Special considerations (stunts, weather, continuity concerns)
Update the Schedule as Needed
- Adjust times based on estimated vs. actual shoot duration.
- Identify potential delays and communicate with department heads.
- Confirm crew & talent availability ahead of each shoot day.
Distribute to All Key Departments
- Send digital copies to production heads, ADs, and department leads.
- Print hard copies for on-set reference by the 1st AD, production manager, and director.
⚠️ Important: This template is a general production planning document and may not cover all local regulations. It is your responsibility to verify all details and consult an experienced production manager before finalizing schedules.
Keep Your Production Organized & On Track
Avoid unnecessary delays, miscommunication, and budget overruns by using a clear, professional shooting schedule that ensures every department is on the same page.
